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Office Manager/ Receptionist - Land Reform Activity

Togo
Jun 14, 2018

 

Tetra Tech International Development Services is currently accepting expressions of interest from qualified Office Manager/ Receptionist candidates for an anticipated 4-year Millennium Challenge Corporation (MCC)-funded Land Reform to Accelerate Agricultural Productivity (LRAP) initiative in Togo. Position to be based in Togo.

 

The LRAP initiative comprises four main objectives: (i) expand access to formalized land by identifying and legitimizing customary land rights; (ii) move the legitimized rights into the formal system; (iii) improve the formal system so that it effectively protects all legitimate land rights; and (iv) expand inclusive access to land by ensuring that recognition of women’s rights, already recognized in formal law, are fully incorporated into practice.

 

Position Description/ Summary:

The Office Manager/ Receptionist will be responsible for the organization and coordination of administration duties and office procedures. The office manager/ receptionist will be responsible for scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to staff on the Togo LRAP project team.

 

Responsibilities:

*Serve as primary liaison with office and leased residences landlords and management of the lease agreements and maintenance needs;

*Provide support to the Administrative Team and draft documents, communications, administrative meeting notes, and provide the support necessary for efficient preparation of documents, tables, etc.;

*Operate the telephone, channeling calls;

*Receive correspondence and keep a record by entering the data in a correspondence data base, fax documents and coordinate the delivery of institutional correspondence;

*Coordinate the use of the office meeting room;

*Manage the purchase of office cleaning commodities and office supplies, including evaluation, selection of vendor, purchase, inventory, and distribution.

 

Qualifications:

*Completion of secondary school education;

*Minimum of 3 years’ experience in an equivalent position;

*Experience working in a similar position for an NGO or an international organization is preferred;

*Knowledge of office administrator responsibilities, systems and procedures;

*Proficiency in MS Office (MS Excel and MS Outlook, in particular);

*Hands on experience with office machines (e.g. photocopiers and printers);

*Must have the ability to work effectively in a fast-paced, demanding environment;

*French language fluency (oral and written) is required; proficiency in English is preferred;

*West African nationals and Togolese citizens are strongly encouraged to apply.



To be considered applicants must submit the following as part of the online application process:

* Cover Letter/Letter of Application explaining qualifications for position

* CV/Resume in reverse chronological format

 

Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. Applications that do not meet the minimum requirements listed above will not be considered. No phone calls will be accepted.

 

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Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees—16,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion dollar company with local, client-focused delivery in 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.