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Contracts, Grants, and Procurement Specialist

Burlington, VT
Feb 15, 2018
Tetra Tech ARD (, headquartered in Burlington, Vermont, is accepting expressions of interest from qualified candidates to join our Contracts, Grants and Procurement team.  This is an entry-level professional position that will be responsible for carrying out routine administrative activities that ensure smooth daily operation of the CGP Department and by extension project implementation teams. The CGP Specialist reports to the Director of CGP and is a member of the Contracts, Grants and Procurement unit which is part of Tetra Tech ARD’s Project Support Services Department. The CGP Specialist will be responsible for the administrative functions of the Department to ensure compliant contract, grant and procurement activities. We are looking for a candidate who enjoys working independently and in teams, has a strong work ethic and possess excellent judgment and discretion, and is passionate about the work our projects are doing. Patience and strong attention to detail are needed as the position requires oversight of a wide range of large and small tasks. 

* Support the updating of CGP files on the Tetra Tech ARD intranet and Project Implementation ToolBox;
* Follow up on assignment deadlines generated and managed by team;
* Carries out periodic project-related research as requested;
* Assists in the preparation of mandatory reporting to include: corporate Subcontractor Reporting Form (SF294); FSRS; SCR and Schedule J;
* Provides support to audit preparation and/or actual audits;
* Assists the Director of CGP with annual reviews and updates to CGP manuals, trainings and templates to reflect changes to internal Tetra Tech ARD policies and client regulations;
* Help facilitate trainings to increase the knowledge of USG rules and regulations and the basics of contract, grants and procurement;
* Review and route for approval US and TCN consultant agreements when issued from the home office and ensure necessary client approvals are secured;
* Reporting on federally funded sub-awards (FSRS, SAM, SCR etc.);
* Support the contract closeout process; 
* Maintain updated database of current and closed grant programs;
* Enter subcontracts into Tetra Linx;
* Procure and arrange shipment and delivery of commodities (start-up supplies) purchased from the HO on behalf of his/her assigned projects;
* Through-out the life of the project, procure software licenses, HHE storage, cloud storage, skype/satellite phone accounts for field offices, etc;
* Provide projects with instructions on how to pack office files to be shipped to the home office for storage;
* Communicates information in a way that demonstrates a basic understanding of development assistance work, Tetra Tech’s culture, values, and practices, and the specific scope and nature of project assignments;
* Participates in the recruitment process for new staff and assisting in interviews and reference checks.

Essential Qualifications and Competencies:

* Bachelor’s degree preferable, or 5 years of experience in a similar role;
* Willingness and interest to learn USG rules and regulations (FAR, AIDAR, DSSR, FAM, etc.);
* Ability to travel internationally up to 20% of time;
* Fluency in a second language in addition to English highly desirable;
* Proven capacity building and training skills;
* Proven track record facilitating solutions to complex problems;
* Excellent communication and interpersonal skills to service internal and external clients;
* Excellent information management skills, with very strong attention to detail;
* Strong administrative skills;
* Significant experience with computerized spreadsheets and word processing abilities;
* Ability to work under pressure and meet tight deadlines;
* Budgeting, financial, and auditing experience desirable;
* High level proficiency in MS Office applications and databases;
* Strong oral and written communication skills for diverse audiences;
* Demonstrated strengths in multitasking and teamwork across hierarchies;
* Comfortable working in a fast-paced and sometimes intense work environment;
* U.S. citizenship or a valid U.S. work permit is an absolute requirement.
To be considered applicants must submit the following as part of this on-line application process:
* A letter of application explaining individual qualifications and competencies for this opportunity
* A current resume in reverse chronological format
* A list of at least 3 professional references including name, contact information, and statement of relationship to the reference.

Applications that do not meet the minimum requirements listed above will not be considered. 
Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay processing of your application or remove you from consideration. No phone calls will be accepted.

Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees—16,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion dollar company with local, client-focused delivery in 400 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability