The USAID-funded Urban Resilience by Building partnerships and Applying New evidence in Water, Sanitation, and Hygiene (URBAN WASH) project, implemented by Tetra Tech International Development is currently accepting expressions of interest for a Finance Manager. This position will be located in the main office in Arlington, VA, with consideration of remote, US-based locations.
The Finance Manager is responsible for managing overall accounting and financial control systems for the USAID URBAN WASH project and for ensuring that adequate and appropriate internal controls are in place to meet generally recognized accounting standards. In addition, the Finance Manager will support the Director of Operations with overseeing subcontract management and subcontractor invoicing and will contribute to overall project budgeting and financial reporting. The Finance Manager will liaise closely with Tetra Tech home office Finance Team personnel to ensure prompt payment of invoices and smooth coordination on all financial matters.
Responsibilities:
* Maintain and update accounting and financial control systems in accordance with U.S government regulations (e.g., ensuring expenses are reasonable, allowable, and allocable)
* Ensure that transactions are appropriately recorded in line with Tetra Tech accounting and procurement standards, and that procedures and policies are followed and implemented
* Manage the preparation and submission of the USAID URBAN WASH monthly expenditure reports, ensuing that they are accurate, complete, and submitted to Tetra Tech Home Office Chief Accountant by the specified due date each month
* Collaborate with the Director of Operations to prepare and submit the USAID URBAN WASH monthly fund projections, ensuring that they are accurate and complete
* Work in close collaboration with the Chief of Party and other senior USAID URBAN WASH staff on monitoring the project budget and expense planning. Advise senior staff, as appropriate, on matters requiring their attention
* Support the Director of Operations and Home Office Project Management Team (PMT) with day-to-day management of the project budget trackers, monitoring expenditures and preparing projections as well as provide support for preparation of information requests from the client or Home Office, as needed.
* Support the Director of Operations with VAT tax exemption processes in countries where the project may work (and track VAT expenses when necessary)
* Review draft invoices to USAID, update expense descriptions, and review any applicable fee to be applied
* Support with the management of any project audits and/or financial reviews
* Perform first review of draft SOW and budget received from subcontractors
* Support the Director of Operations with drafting of subcontractor deliverables payment schedules and negotiation memos
* Monitor subcontractor budgets and obligated amounts
* Request monthly budget projections and invoices from subcontractors
* Perform first review of subcontractor invoices to confirm all rates are correct and all costs allowable
* Support the Director of Operations with the preparation of consultant agreements and modifications when engaging short-term technical experts
* Process consultant travel advances, expense reports, and invoices
* Assist with meeting logistics for any conferences/events directly hosted or supported by the project, including the procurement of meeting space, catering, etc. and other tasks as appropriate
* Other operational or and administrative tasks consistent with the overall scope of this position assigned from time to time by the Chief of Party or Director of Operations
Qualifications:
* Bachelor’s degree in accounting, finance, administration, economics, or related field;
* Minimum of 5 years of experience in an equivalent position;
* Experience with an NGO or international organization is a plus;
* Proven ability to draft quality correspondence and contributions for project required reports;
* Demonstrated inter-personal skills conducive to working in multiple countries, with a diverse set of actors (e.g., vendors, USAID officials, local government officials, etc.);
* Knowledge of Cost Principles for Non-Profit Organizations (OMB Circular A-122) is desired
* Fluency in English (both written and oral);
* Proficient in use of Microsoft Office suite (Word, Excel, PowerPoint) and ability to troubleshoot basic information technology problems.
* Ability to work in the US without employer sponsorship.